- Introduction
Everytime Care is committed to protecting the privacy and security of personal data. This policy outlines how we collect, use, store, and protect personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. - Data Controller
Everytime Care, registered in the UK under company number 14391789, is the data controller for the personal data we process. - Personal Data We Collect
We collect and process personal data relevant to our recruitment and temporary staffing services, including:
Name, address, contact details (email, phone number).
CVs, employment history, qualifications, and references.
Right to work documentation, identification, and background checks.
Payroll and financial details (for payment processing).
Client company details, job roles, and requirements.
- How We Collect Personal Data
We obtain personal data through:
Online applications, CV submissions, and direct interactions.
Third-party job boards, recruitment platforms, and professional networking sites.
References from previous employers or educational institutions.
Compliance and right-to-work checks.
- Purpose of Processing Personal Data
We use personal data to:
Provide recruitment and temporary staffing services.
Match candidates with job opportunities.
Process payroll and payments.
Conduct compliance and right-to-work checks.
Communicate with candidates, clients, and third parties.
Improve our services and comply with legal obligations.
- Legal Basis for Processing
We process personal data based on:
The necessity to perform a contract (e.g., employment or recruitment agreements).
Legal obligations (e.g., right-to-work checks, tax regulations).
Legitimate interests (e.g., business operations, improving services).
Consent (where required, such as marketing communications).
- Data Sharing
We may share personal data with:
Clients seeking temporary workers or employees.
Payroll and payment processing providers.
Government agencies, such as HMRC and the Home Office, when legally required.
Background check providers, reference checkers, and compliance agencies.
We do not sell personal data to third parties.
- Data Retention
We retain personal data for as long as necessary for recruitment and legal purposes, including:
Candidate records: up to 2 years after last contact unless required longer.
Payroll and financial records: 6 years for tax compliance.
Right-to-work documentation: 2 years after employment ends.
- Data Security
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. - Your Rights
Individuals have rights under UK GDPR, including:
Access to personal data we hold about them.
Request correction or deletion of inaccurate data.
Restrict or object to processing in certain circumstances.
Withdraw consent where processing is based on consent.
Request data portability where applicable.
Requests can be made by contacting us using the details below.
- Cookies and Website Data
Our website may use cookies to improve user experience. Please refer to our Cookie Policy for more details. - Changes to This Policy
We may update this policy from time to time. The latest version will always be available on our website. - Contact Information
For any privacy-related inquiries, please contact our Data Protection Officer at:
Email: [Insert Contact Email]
Address: [Insert Business Address]